Game Cancellations

Game Cancellations

ZONE 9 HANDBOOK: GAME CANCELLATIONS 

Game-day cancellations are only acceptable under the following circumstances: 

1. Arena is unavailable. (i.e. double booking by arena staff) 

2. Floor is unsafe to play on. (i.e. wet and slippery). Arena staff will make this decision early in the day. At game time it will be the Referee’s decision. Note: Cancellations will not be permitted due to players being away for any reason. 

Procedure: 1. A designated Club Rep must immediately notify everyone concerned, (i.e. Opponents, Zone Director, Referee Assignor, Referee-in-Chief, Scheduler, Convenor), of the cancellation and the reason 

A. ZONE RESPONSIBILITIES: The Zone Scheduler will notify the Zone Director, Zone Referee-in-Chief, Zone Division Convenor and OLA Ratings Coordinator of the rescheduled game, after consultation with both Association Reps involved. 

B. ASSOCIATION RESPONSIBILITIES: 

1. The Association Representatives must ensure that the Zone Scheduler, Referee Assignor, Zone Director, the appropriate division Convenor and the opposing team's Association representative has been notified if a game is to be cancelled. 

2. This notification must be made within the set time guidelines to avoid fines. 

3. The Association Representative must confer with the opposing team's Association Representative and the Zone Scheduler in order to reschedule the game to a mutually agreeable time. 

C. COACHES RESPONSIBILITIES: 

  • The Coach must notify his/her Association Representative if a game has to be cancelled under rules 1 or 2. (at the top) 
  • Coaches are not permitted to cancel games or reschedule games!

Notes:

  • In the event that a team is unable to play the rescheduled game, after previously, mutually agreeing to the reschedule, a forfeit will be awarded to the opposing team and the appropriate fines levied, plus costs incurred for; floor time, referees, minor officials, etc. 
  • In the event that a game has to be cancelled, the Referee Assignor must be personally contacted. A message on an answering machine is not adequate notification. 
  • In keeping with the above ruling, an e-mail is also not adequate notification. You must speak to the assignor to ensure that the message will be relayed to the referees in sufficient time that they are not going to the arena for that game. If there is not sufficient time to prevent the referees for attending, costs will be assessed. 
  • Once the Zone Schedule is set, NO further movement is permitted. 
  • Coaches or Managers are not permitted to contact the Zone Schedular.
  • Teams are not permitted to mutually rearrange schedules or reschedule games.
  • If the Zone Schedular is to be contacted, it must be through their Club rep or schedular.